Difference: ManagingWebs (30 vs. 31)

Revision 3121 Jul 2006 - Main.TWikiContributor

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Managing Webs

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Managing Webs

  Adding, renaming and deleting webs are all web-based operations.
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Overview

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<		A TWikiSite is divided into webs; each one represents one subject, one area of collaboration. Administrators (in the TWikiAdminGroup) can add/rename/delete webs.
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>		A TWikiSite is divided into webs; each one represents one subject, one area of collaboration. Administrators can add/rename/delete webs.
 

Choose Web Template

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  The second method is to use an existing web as a template web. This may be useful if you already have a web that you would like to use as a starting point. Only topics that have names beginning with Web... (like "WebHome", "WebNotify", etc.) are copied.
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<		In either case you will want to be sure to verify that your new web has all the custom modifications that you desire.
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>		In either case you will want to be sure to verify that your new web has all the custom modifications that you desire. Any TWikiVariables defined in the form below will automatically be set in the WebPreferences of the new web.
 

Adding a New Web

Create a new web by filling out this form.
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<		ALERT! Note: Keep the number of webs to a minimum! It is not recommended to create a new web for each little project. You can organize content within a web using categories, TWikiForms and FormattedSearch. Cross-linking topics and search is easier if there are only a few larger webs.
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>		ALERT! Note: Keep the number of webs to a minimum! Don't create a new web for each little project. Cross-linking topics is easier, and searches are faster, if there are only a few larger webs.
 
Name of new web: The name must start with an upper case letter, followed by upper or lower case letters or numbers. Specify a short name to avoid long URLs.
Based on web: Select a TemplateWeb
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Web color: Enter a StandardColors code for the web
Description:
 
 
Enter a short description of the web. Write Web.TopicName instead of just TopicName if you include links. This will list the web in the SiteMap (leave field empty if you prefer not to update the directory.)
Use to...
 
Continue the sentence describing the intended use. This is also for the SiteMap
Set NOSEARCHALL: No   Yes Specify if you want to exclude the web from a "search all webs" search. This will not prevent users accessing the web. It will simply hide it from searches.
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Web color: Enter a StandardColors code for the web
Site Map: Yes   No Include this web in the site map
Description:
 
 
Enter a short description of the web. Write Web.TopicName instead of just TopicName if you include links. This description will be used in the SiteMap
Use to...
 
Continue the sentence describing the intended use. This is also for the SiteMap
Hidden: Yes   No Specify if you want to exclude the web from a "search all webs" search. This will not prevent users accessing the web. It will simply hide it from searches.
 
 

Notes:

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  • You have to have ROOTCHANGE access to create a top-level web (one with no parent)
  • Attachments will NOT get copied over along with their topics
  • While creating the new web, TWiki will update the following variables in the WebPreferences: WEBBGCOLOR, SITEMAPLIST, SITEMAPWHAT, SITEMAPUSETO and NOSEARCHALL. These variables are used to dynamically generate the SiteMap
  • TWiki does not edit the TWiki.TWikiPreferences to update the WIKIWEBLIST. This must be done by hand

Renaming or Deleting a Web

Rename a web via the Tools section in each web's WebPreferences topic. You may delete a web by moving it into a Trash web.

Permissions

You may only rename a web if you have permissions to rename all the topics within that web, including any topics in that web's subwebs. You will also need permissions to update any topics containing references to that web.

Edit Conflicts

If anyone is editing a topic which requires updating, or which lives in the web being renamed, a second confirmation screen will come up which will indicate which topics are still locked for edit. You may continue to hit the refresh button until an edit lease is obtained for each topic which requires updating (the "Refresh" button will change to "Submit"), or hit "Cancel", which will cancel your edit lease on all affected topics.

Renaming the webs in the distribution

If you plan to rename the Main web, remember that TWiki stores user and group topics in this web. That means that every WikiName signature - Main.SomeUserName - points to it and would need updating (unless the variable, %MAINWEB%.SomeUserName, is used throughout). This potentially large change can be performed automatically if you rename the web from the Tools section of WebPreferences, as described above.

ALERT! If you want to rename the TWiki or Main webs, remember they are referred to in the TWiki configuration. You will need to change the {SystemWebName}, {UsersWebName} and/or {LocalSitePreferences} settings in the configuration using the configure interface.

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  • You must have ROOTCHANGE access to create a top-level web (one with no parent)
  • Only the person who created it has permission to change the WebPreferences in the new web
 

Hierarchical Webs

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<		Hierarchical web support is enabled by turning on the {EnableHierarchicalWebs} setting in configure. Without this setting, TWiki will only allow a single level of hierarchy (webs). If you set this, you can use multiple levels, like a directory tree, i.e. webs within webs.
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>		You can only create hierarchical webs (webs within webs) if the {EnableHierarchicalWebs} setting in configure is enabled. Hierarchical webs are currently enabled.
  TIP Note: You might not need hierarchical webs. TWiki topics already have a parent/child relationship within a web, which is shown in the breadcrumb. Try to keep the number of webs to a minimum in order to keep search and cross-referencing simple.
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Subweb Preferences are Inherited

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<		The preferences of a subweb are inherited from the parent web and overridden locally. Preferences are ultimately inherited from the TWiki.TWikiPreferences topic.
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>		The preferences of a subweb are inherited from the parent web and overridden locally. Preferences are ultimately inherited from the TWiki.TWikiPreferences topic.
  Example Preference Inheritance for Sandbox/TestWeb/SubWeb.SubWebTopic topic:
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  1. TWiki.TWikiPreferences site-wide preferences
  2. Sandbox.WebPreferences inherits from and overrides settings in TWiki.TWikiPreferences
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  1. TWiki.TWikiPreferences site-wide preferences
  2. Sandbox.WebPreferences inherits from and overrides settings in TWiki.TWikiPreferences
 
  1. Sandbox/TestWeb.WebPreferences inherits from and overrides settings in Sandbox.WebPreferences
  2. Sandbox/TestWeb/SubWeb.WebPreferences inherits from and overrides settings in Sandbox/TestWeb.WebPreferences
  3. Sandbox/TestWeb/SubWeb.SubWebTopic inherits from and overrides settings in Sandbox/TestWeb/SubWeb.WebPreferences
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  The Pattern skin (default) indicates Subwebs by indenting them in the sidebar relative to their level in the hierarchy.
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Renaming or Deleting a Web

Rename a web via the Tools section in each WebPreferences topic. You may delete a web by moving it into a Trash web.

Permissions

You may only rename a web if you have permissions to rename all the topics within that web, including any topics in that web's subwebs. You will also need permissions to update any topics containing references to that web.

Edit Conflicts

If anyone is editing a topic which requires updating, or which lives in the web being renamed, a second confirmation screen will come up which will indicate which topics are still locked for edit. You may continue to hit the refresh button until an edit lease is obtained for each topic which requires updating (the "Refresh" button will change to "Submit"), or hit "Cancel", which will cancel your edit lease on all affected topics.

Renaming the webs in the distribution

It is possible, though not recommended, to change the names of the webs in the distribution.

If you plan to rename the Main web, remember that TWiki stores user topics in this web. That means that every WikiName signature - Main.SomeUserName - points to it and would need updating (unless the variable, %USERSWEB%.SomeUserName, is used throughout). This potentially large change can be performed automatically if you rename the web from the Tools section of WebPreferences, as described above.

ALERT! If you want to rename the TWiki or Main webs, remember they are referred to in the TWiki configuration. You will need to change the {SystemWebName}, {UsersWebName} and/or {LocalSitePreferences} settings in the configuration using the configure interface.

ALERT! Renaming the webs in the distribution is not recommended because it makes upgrades much more complicated.

  Related Topics: AdminDocumentationCategory, AdminToolsCategory
View topic | History: r32 < r31 < r30 < r29 | More topic actions...
 
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